Job Applicant Privacy Notice
As part of any recruitment process, Twipe Mobile Solutions NV collects and processes personal data relating to job applicants. The organization is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information do we collect?
Twipe Mobile Solutions NV collects a range of information about you. This includes:
- your picture (only when sent by you, this is not mandatory/advised), name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements;
- information about your entitlement to work in the BE
- performance during interviews & (online) testing
Twipe Mobile Solutions NV may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why does Twipe Mobile Solutions NV process personal data?
We need to process data to take steps at your request prior to entering into a contract with you. We may also need to process your data to enter into a contract with you.
In some cases, we need to process data to ensure that we are complying with its legal obligations.
Twipe Mobile Solutions NV has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.
If your application is unsuccessful, Twipe Mobile Solutions NV may keep your personal data on file in case there are future employment opportunities for which you may be suited.
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy.
We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you.
How does Twipe Mobile Solutions NV protect data?
We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long does Twipe Mobile Solutions NV keep data?
If your application for employment is unsuccessful, the organisation will hold your data on file for 24 months after the end of the relevant recruitment process for future employment opportunities.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request;
- require the organisation to change incorrect or incomplete data;
- require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your data where Twipe Mobile Solutions NV is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact Katrien Smeers at Katrien.Smeers@twipemobile.com.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Twipe Mobile Solutions NV during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.